Biometric System at Blackadder Recruitment-Free-Samples for Students

Discuss about the Biometric System at Blackadder Recruitment. Blackadder Recruitment is a Sydney based recruitment firm. They are known in the industry for providing best manpower services across industries. At this point of time, the organization is using the old register method to record the attendance of the employees. With increasing number of employees, this is b ing a difficult task for the HR as well as the payroll department to record the in-time, out-time, leaves and half-day work of the employees. Due to this, the HR team at Blackadder recruitment has proposed to implement automated system (Blackadder Recruitment 2018). Blackadder recruitment would be implementing biometric system to record the attendance. The biometric system would be directly linked to the payroll software. This will help the HR department to track the attendance of employees efficiently and also the salaries can be processed accordingly. Initially, the team size of the organization was just 12 employees and hence, the HR department was easily able to manage the attendance, in-time and out-time of all the employees, but now, the team size has increased to 60 and it is expected to increase more with acquisition of new clients. To have a proper system in place, the organization should implement biometric system. The employees will swipe their finger as and when they walk-in or walk-out and hence, attendance tracking would b e easy and at the same time, the employees cannot cheat. The system can a modate up to 3000 employees and hence, the organization can implement this once and it. The cost of the system is $5000 to $7000 and this is a one-time investment. The maintenance can be easily taken care by the existing IT department in the organization (Oh 2013). Blackadder recruitment can consider the below two organizations for the implementation of biometric system. PeopleKey and Biometix have shared their quotation with the HR department at Blackadder recruitment. The organization will have to make a sound decision based on their requirement. Upgrade (as and when new feature es up) After much thought and consideration, the organization decided to proceed with PeopleKey and few of the reasons are discussed below. It is merely impossible for the HR department to implement the system all alone. All the team leads and managers would be called for the implementation and they would be municated about the problems that the HR department is facing due to the register method which is currently used to record attendance. The employees are forging their in-time and out-time and also their leave record. The team leads and managers will accept to the fact that this is creating an impact on their productivity as well (McGorry 2015). All the team leads will municate to their respective team about the implementation of new biometric system and also the advantages of the same. In the meantime, a team from PeopleKey would meet up with the employees to understand their queries and sort it. There are possibilities that the system may be down sometimes and may not record the attendance so in such situations, this can be rectified by the HR team so this training was also provided to them. The HR department municated to employees about the problem with the old system and the benefits that they would reap by implementation of this. The organization will be paying overtime bonus to employees as an incentive and this motivated the employees to accept the change with open arms (King 2015). An implementation plan would ensure that the system is implemented successfully and it is as follows: - All the employees in the organization will have to follow the below procedure for usage of the system. All the employees in the organization should be involved in implementation process and hence, the below munication would be shared with the employees. We are growing and its proud feeling for each of us. With growth, the organization’s dependence on technology grows. To fulfill our requirement, we are implementing a biometric system for the purpose of recording the attendance. For the same, you need to meet up with the IT department to register your fingerprint. Once your fingerprint is registered, you just need to swipe your finger in the biometric system rather than that of being dependent on the old register method (Javalgi 2013). All the employees in the organization will be trained by the PeopleKey officials on how to use the system, the advantages and also the benefits that other similar organizations have found with the usage of this biometric. The IT employees in the organization will be hand holded for the first 2 months while they do the registration, this will make them feel confident. Similarly, the HR department will also be trained to make modifications from the backend. If there are any technical glitches, the IT or HR department can raise a service request on the portal and the same would be addressed by the concerned person in maximum of 48 working hours (Huggins 2015). Risk with implementation of biometric system and also the risk management plan Risks associated with implementation of this biometric system and also the risk management plans are as follows. Demotivation among employees as they may feel that the management doesn’t trust them There are possibilities that the system may not work due to technical glitches or power concern The criteria to monitor the performance of the system are as follows: - To ensure that the system is safe, the registration rights would be present with the IT department alone. Similarly, the right to rectify in-time and out-time in the system would lie with the HR alone. These credentials will not be shared with anyone else. Blackadder recruitment is growing continuously and hence, the organization would be soon implementing payroll software. At that point of time, the attendance software would be synced with the payroll software. The attendance will directly move to the payroll system so that the manual work can be reduced to a great extent. The biometric system is already synced to the existing intranet and it is capable enough to hold the attendance record of 3 years. To be on the safer side, the attendance of all employees would be recorded in the file on monthly basis (Hemphill 2013). With the implementation of biometric system, the below aspects of business has improved. The changing business needs which needs to be addressed by the management are as follows: - To start with, the management should allow the employees to regularize their attendance (Herciu   2013). The munication that would be shared with the employees is as follows: - The employees can regularize their attendance rather than sharing an email request to the manager and then the HR. Please visit the pany’s portal, login and click on regularize option. Over here, you will see your existing time and you can enter the new time. Once done, click on submit. This would go to your manager for approval. Once approved, the revised time would be visible on your portal (Hunseok 2013). The HR department will give face-to-face training to all employees so that they can understand the regularization process. After that, a video would be recorded and this video would be shared with all the employees so that they can view it, as and when required. The implementation of biometric system at Blackadder recruitment will help the employees to view their actual attendance at all point of time. The payroll department can also easily plete the payroll without any errors. Blackadder Recruitment, 2018, Multi Specialist, Cross Sector, Viewed on March 14, 2018, https://blackadder .au Biometix, 2018, Consult, Viewed on March 14, 2018, https://www.biometix /consult/ Hunseok, O, 2013, How can we assess and evaluate the petitive advantage of a country’s human resource development system? Asia Pacific Education Review, vol. 14, no. 2, pp. 151-159 Herciu, M,   2013, Measuring international petitiveness of Romania by using porter’s diamond and revealed parative advantage, Procedia Economics and Finance, vol. 6, pp. 273-279 Hemphill, T, 2013, China’s National Champions: The evolution of a National industrial policy – or a new era of economic protectionism? 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